Quoting software for UK landscapers

Create clear, professional landscaping quotes from rough site notes. TailoredQuote drafts the scope, structures the work, adds your branding, and creates a PDF ready to send. You stay in control of every price.

Why landscapers need better quoting

Landscaping is one of the most varied trades in the UK. A single week might include laying a new patio, erecting close-board fencing, installing a composite deck with lighting, and grading a sloped garden for drainage. Each job demands its own material list, ground preparation notes, and waste calculations — and the customer expects all of it presented clearly before any work begins.

TailoredQuote’s AI drafts the scope for you. Type your site notes in plain English, the AI structures the quote with line items covering groundworks, hard landscaping, soft landscaping, drainage, and finishing, and you review and set every price before sending. The AI drafts — you decide.

What your landscaping quote should cover

A professional landscaper’s quote should include:

• Hard landscaping — paving (natural stone, porcelain, concrete), decking (composite, timber), sub-base and edging
• Soft landscaping — planting schemes, turf laying, topsoil supply, bed preparation
• Fencing — close-board, composite, trellis, concrete posts and gravel boards
• Drainage — land drains, soakaways, French drains, surface water channels, falls
• Lighting — outdoor LED post lights, spike lights, deck lights, cabling and transformer
• Artificial lawn — ground preparation, membrane, infill, joining, edging
• Retaining walls — sleepers, block, stone, drainage behind wall, capping

TailoredQuote prompts you for the key details and drafts these sections automatically. You review, adjust, and add anything specific to the job.

Common exclusions to put on every landscaping quote

Garden work is heavily weather-dependent and frequently uncovers unknowns under existing surfaces. These exclusions document who carries which risk:

• Skip hire and waste removal (or include and state the disposal method)
• Asbestos in existing concrete, paving, fencing, or buried services — PC sum until tested
• Existing buried services — gas, water, electric, drains; CAT scanning at start, but undisclosed services treated as variations
• Tree felling and stump removal where TPO (Tree Preservation Order) or conservation area applies (refer to council)
• Drainage solutions for waterlogged ground discovered during excavation (PC sum)
• Retaining wall engineering by structural engineer where wall >1.5m
• SUDS / planning conditions for impermeable surface area >5m² on front gardens (separate planning application)
• Topsoil import beyond an agreed volume — subsoil revealed, contamination, or ground-level changes
• Plant supply beyond an agreed schedule — treated as PC sum
• Fencing — existing fence removal where joint-owned (party-fence agreement needed)
• Make-good of damage to neighbouring property where access required
• Programme is weather-dependent — rain, frost or snow stops work; programme extends without penalty
• Maintenance after handover — weed treatment, mowing, watering by customer
• VAT (where you’re VAT registered)
• Variations — any change of scope after acceptance is documented and re-quoted

Example: what you’d type into TailoredQuote

From that, TailoredQuote drafts a structured scope with line items for each section. You set the prices, add your letterhead, and send a branded PDF — all from your phone.

Create your first landscaping quote free

Common customer objection landscapers face

“The garden centre said they could do it.”

Customers sometimes get quotes from garden centres or general garden services and assume the scope is comparable. A detailed, professionally presented quote that itemises every element — excavation, sub-base compaction, membrane, paving with haunched mortar edging, drainage, and waste removal — shows the customer exactly what professional landscaping involves. When they can see that your quote includes proper groundworks, falls for drainage, and frost-resistant materials, they understand why the work costs what it does. A branded PDF with clear line items demonstrates that you are building something that will last — not just laying slabs on topsoil.

Optional: show the finished garden

On the Pro plan, you can upload a photo of the garden and describe the design. TailoredQuote generates an AI visual guide showing one interpretation of what the space could look like. Attach it to your quote PDF so the customer can picture the result before work starts. AI mockups are visual guides, not exact representations — the final result depends on materials and workmanship.

Pricing

Essentials: £35/month. Pro: £68/month. No VAT to add (TailoredQuote is not VAT registered). 14-day free trial on both plans. No card needed. Cancel any time. See plans and pricing.

Frequently asked questions

Type your site notes, the AI drafts the scope, you set the prices. The whole process takes in minutes. You can adjust any line item before sending.

Yes. You can attach up to 8 photos to any quote. On Pro, you can also generate AI room visuals and embed them in the PDF.

Yes. The pricing is straightforward with no per-user fees — one subscription covers everything. Works on your phone, no laptop needed.

Yes. The AI drafts the scope and line items. You set every price, adjust every description, and control the final total before sending.

Related guides & tools for landscapers

• Free quote calculator
• Driveway cost UK
• Block paving cost UK
• Resin driveway cost UK
• Decking cost UK
• Fencing cost UK
• Garden room cost UK
• Digital signatures (every plan)
• Quotes with photos
• Customer questions: are quotes binding?, deposit norms