Quoting software for UK plumbers

Create clear, professional plumbing and heating quotes from rough site notes. TailoredQuote drafts the scope, structures the work, adds your branding, and creates a PDF ready to send. You stay in control of every price.

Why plumbers need better quoting

Plumbing and heating is a broad trade. One week you are replacing a combi boiler, the next you are running a full central heating system through a new-build extension, and the week after that you are fitting a complete bathroom suite with underfloor heating. Each job requires a different type of quote with different compliance references and warranty considerations. Writing them all from scratch after a full day on site is time you don’t have.

TailoredQuote’s AI drafts the scope for you. Type your site notes in plain English, the AI structures the quote with line items covering the installation, pipework, controls, commissioning and certification, and you review and set every price before sending. The AI drafts — you decide.

What your plumbing quote should cover

A professional plumber’s quote should include:

• Boiler installation — make, model, output rating, flue type, condensate route, Gas Safe registration
• Radiator replacement — type, size, TRVs, balancing, and any pipework modifications
• Bathroom plumbing — hot and cold supply, waste runs, shower valve, thermostatic controls
• Cylinder replacement — unvented or vented, G3 notification where required, immersion heater
• Pipe runs — copper, plastic, or press-fit; routing and boxing-in
• System flush and testing — powerflush or chemical flush, inhibitor, magnetic filter, pressure test
• Gas safety and commissioning — Gas Safe notification, benchmark checklist, warranty registration

TailoredQuote prompts you for the key details and drafts these sections automatically. You review, adjust, and add anything specific to the job.

Common exclusions to put on every plumber quote

Plumbing work routinely uncovers existing pipework problems and gas-system surprises. Set expectations on the quote:

• Boiler / appliance supply — treat as customer-supplied or PC sum until model selected
• Power flush — quoted as a separate line item where existing system is contaminated
• Existing pipework upgrades discovered during installation (lead, undersized 15mm, kinked copper)
• Magnetic filter installation if Building Regs require it (state included or excluded)
• Mains water pressure / flow upgrade by water authority (separate application)
• Gas main upgrade by gas distributor where existing supply insufficient
• Electrical work outside Gas Safe scope — new supply to boiler, immersion heater, programmer relocation (refer to electrician)
• Builder’s work — lifting floors, channelling walls, making good plaster (assume builder or quote separately)
• Decoration after first/second fix
• Carpentry — airing cupboard alteration, flooring access, kitchen plinth cuts
• Asbestos in existing flue, gasket or boiler casing — PC sum until tested
• Structural alterations — soil pipe relocation, joist notching beyond regulations
• Building Regulations notification (e.g. unvented cylinder G3) — state who notifies
• Manufacturer warranty registration — included or excluded
• Annual service after first year — quoted separately
• VAT (where you’re VAT registered)
• Variations — any change of scope after acceptance is documented and re-quoted

Example: what you’d type into TailoredQuote

From that, TailoredQuote drafts a structured scope with line items for each section. You set the prices, add your letterhead, and send a branded PDF — all from your phone.

Create your first plumbing quote free

Common customer objection plumbers face

“Can’t I just get a boiler from a national chain?”

Customers see boiler installation advertised as a fixed price from large national companies and assume it includes everything. A detailed, professionally presented quote that itemises the full scope — removal of the old system, new pipework, system flush, controls, TRVs, Gas Safe commissioning, manufacturer warranty registration — shows the customer exactly what is included. When they compare your itemised scope to the national chain’s small print (which often excludes pipework modifications, system flushing, and TRV upgrades), your thoroughness becomes the reason they choose a local Gas Safe engineer.

Optional: show the finished room

On the Pro plan, you can upload a room photo and describe the renovation. TailoredQuote generates an AI visual guide showing one interpretation of what the space could look like. Attach it to your quote PDF so the customer can picture the result before work starts. AI mockups are visual guides, not exact representations — the final result depends on materials and workmanship.

Pricing

Essentials: £35/month. Pro: £68/month. No VAT to add (TailoredQuote is not VAT registered). 14-day free trial on both plans. No card needed. Cancel any time. See plans and pricing.

Frequently asked questions

Type your site notes, the AI drafts the scope, you set the prices. The whole process takes in minutes. You can adjust any line item before sending.

Yes. You can attach up to 8 photos to any quote. On Pro, you can also generate AI room visuals and embed them in the PDF.

Yes. The pricing is straightforward with no per-user fees — one subscription covers everything. Works on your phone, no laptop needed.

Yes. The AI drafts the scope and line items. You set every price, adjust every description, and control the final total before sending.

Related guides & tools for plumbers

• Free quote calculator
• New boiler cost UK
• Heat pump cost UK
• Underfloor heating cost UK
• How to write a builder’s quote
• Digital signatures (every plan)
• Quotes with photos — document existing pipework, boiler, flow, fault evidence
• Customer questions: combi vs system boiler, plumber qualifications, are quotes binding?