INCLUDED ON EVERY PLAN

Make every quote look like it came from a professional trade business

Build a branded quote template in five minutes. Your logo (or an AI-generated one), your colours, your accreditations, your company details. Every quote you send after that looks like it came from an established business. Because it did.

When a customer compares three quotes, the one that looks professional and well-organised gets taken more seriously — even before they read the price. TailoredQuote’s Letterhead Builder handles the branding so you can focus on the work.

Build your quote letterhead See how it works →

What does your quote say about you right now?

The Word document with your name in Arial

If your quote template is a Word file you’ve been copying and editing for years, your customers can tell. A plain, unbranded document doesn’t say “professional tradesperson.”

No logo, no colours, no identity

You wouldn’t turn up to a job without your company name on the van. But you send out quotes with none of it. A quote without branding could be from anyone.

Copy last quote, change the name, hope nothing breaks

If your “template” involves opening last month’s quote and deleting the customer’s name — that’s not a template. That’s a risk every time you send.

Build Your Branded Quote Template in Five Steps

Step 1

Add Your Logo

Upload your existing logo (PNG, JPG, SVG) or use TailoredQuote’s built-in AI logo generator. It creates professional SVG logos tailored to your trade in about 30 seconds. No design skills needed.

Step 2

Enter Your Business Details

Company name, address, phone, email, website, company registration number, VAT number, Gas Safe, NICEIC, FMB — any accreditations relevant to your trade. Enter once, never again.

Step 3

Choose Your Style

Select from professional styles — Modern, Classic serif, Editorial, or Utility mono. Pick an accent colour from a curated palette. Preview how your brand looks across different elements.

Step 4

Preview Before Saving

See exactly how your branded quote will look to a customer — including on mobile. Adjust layout, font weight, colour, or logo size. Get it right once, and it’s right on every quote.

Step 5

Save and Activate

Save your letterhead and set it as active. Every quote you build from this point uses your branded template automatically — zero extra effort per quote.

Bonus

Up to 5 Saved Versions

Save up to five different letterhead styles. Useful for multiple trading names or different styles for commercial versus domestic work. Switch active in one click.

Everything Included in the Letterhead Builder

AI Logo Generator — No Designer Required

Creates professional SVG logos in seconds, tailored to your trade and style. Scalable, print-ready, free as part of your subscription. Regenerate until you’re happy.

Up to Five Saved Letterheads

Different trading names? Commercial vs domestic? Save up to five letterhead styles per account. Switch the active one in one click at any time.

Auto-Applied to Every Quote

Once active, your letterhead appears on every new quote automatically. No manual formatting. TailoredQuote handles logo placement, font hierarchy, and colour.

Embedded in Signed PDFs

Your branding appears on every signed PDF and Acceptance Certificate when a customer signs electronically. Every document carries your brand.

Print-Ready Quality

Every letterhead is generated at print-ready resolution. Sharp and professional whether you’re emailing a PDF or handing a printed copy to a customer on site.

Trade Accreditations Built In

Gas Safe, NICEIC, CSCS, FMB, TrustMark, CHAS — add your accreditation numbers directly to the letterhead. They appear on every quote as trust signals.

Build your branded quote template in five minutes.

14-day free trial. No card needed. Cancel any time.

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Why branding matters on a trade quote

A customer receiving three quotes from three different tradespeople will naturally look more closely at the one that appears professional and well-organised. A branded quote communicates that you take your business seriously — before a single number is read. A plain Word document doesn’t.

For property managers, letting agents, landlords, and commercial clients, professional presentation isn’t just nice-to-have — it’s a filter. Many won’t consider tradespeople whose paperwork looks informal.

Every quote you send is also marketing. Your company name, logo, and contact details land in another inbox, where they might be saved, forwarded, or remembered when another job comes up.

The Difference a Branded Quote Makes

Before — Unbranded

Plain white background, default fonts
No logo, no colour, no identity
Company name in plain text at the top
Totals in a basic grid
Could have been sent by anyone

After — TailoredQuote Branded

Logo prominently placed
Brand colour in header and accents
Clean typography hierarchy
Trade accreditations visible
Immediately looks established and trustworthy

Same job. Same price. Completely different impression.

What your letterhead should include

At minimum, a professional trade quote letterhead should show:

Trading name and logo
Full business address, phone number, and email
Company registration number (legally required for limited companies on all business documents)
VAT number (legally required on invoices if VAT-registered; strongly recommended on quotes)
Trade accreditations — Gas Safe, NICEIC, CSCS, FMB, TrustMark, CHAS, etc.
Website (if you have one)

TailoredQuote’s Details step prompts you for all of these when you set up your letterhead — enter once, never again.

Frequently Asked Questions About the Letterhead Builder

Do I need an existing logo to use the Letterhead Builder?

No. TailoredQuote includes a built-in AI logo generator that creates professional SVG logos tailored to your specific trade and style preferences — in minutes, free as part of your subscription. The generator creates fully scalable vector logos that work at any size, from a small email header to a printed A4 quote. You can regenerate multiple versions and choose the one that best represents your business, or upload an existing logo if you already have one.

Can I have different letterheads for different types of work?

Yes. TailoredQuote lets you save up to five letterheads per account. This is useful if you operate under different trading names, want a more formal style for commercial quotes versus domestic ones, or cover multiple disciplines. Switching the active letterhead takes one click, and only future quotes are affected — past quotes and signed documents remain unchanged.

What trade accreditations can I add to my letterhead?

You can add any accreditations relevant to your trade: Gas Safe registration number, NICEIC or NAPIT certificate, CSCS card type, FMB membership number, TrustMark registration, CHAS accreditation, or any other industry body. For gas engineers, displaying the Gas Safe registration number on all quotes is a legal requirement. For other trades, accreditation numbers serve as powerful trust signals — especially with commercial and letting agent clients.

Will my branding appear on signed PDFs and Acceptance Certificates?

Yes. Your active letterhead is applied to every quote, every signed quote PDF, and every Acceptance Certificate generated when a customer signs electronically. Every document your customer receives from you — at every stage of the job — carries your brand consistently.

What logo file formats are accepted?

TailoredQuote accepts PNG, JPG, and SVG uploads. For the best print and digital quality, SVG is the recommended format as it scales without pixelation at any size. If you use the built-in AI logo generator, the output is always SVG. If your existing logo is only available as a JPG or PNG, use the highest resolution version available.

Can I change my letterhead after I’ve already sent quotes?

Yes. Changing your active letterhead only affects new quotes going forward — all previously sent quotes, signed documents, and invoices retain the letterhead they were generated with. This ensures your historical records are consistent with what your customers received.

What should a professional trade quote letterhead include?

At minimum: your trading name, full business address, phone number, email, and any trade accreditations relevant to your discipline. For limited companies: company registration number (legally required on all business documents). For VAT-registered businesses: VAT number (legally required on all invoices, strongly recommended on quotes). TailoredQuote’s Details step prompts you for all of this when you first set up your letterhead. Read our guide to professional quote templates for the full list.

Your letterhead is the first impression. TailoredQuote handles everything after.

Once your branded letterhead is set up, every quote you send looks professional automatically. And there’s more:

AI quote drafting — type rough site notes, get a structured scope. You control every price.
E-signatures — built-in, included on every plan
Invoice tracking — mark paid, export full year to your accountant
Customer records — every quote, invoice and signed agreement in one place

See all features → Plans from £35/month →

Build your branded quote template in minutes.

14-day free trial. No card needed. Cancel any time.

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